Administration Specialist

Ref: AdminSpecialist2022 -

Responsibilities

Organizing and coordinating administration duties and office procedures. Tracking stocks/inventory of office supplies and placing orders when necessary. Managing the petty cash and sending a monthly report of it to the finance dept. Maintaining and repairing all infrastructures, landlines, electricity, lightning and air conditioning issues. Communicating with relevant agencies to produce travel itineraries for business directors and employee events. Managing outgoing posts and recording data on special deliveries. Ensuring the frequent cleaning, hygiene and maintenance to maintain the company's image. Supervising administrative staff (office assistants) and dividing responsibilities to ensure performance. Organizing and coordinating internal and external events/meetings. Organizing traveling arrangements for staff which includes; Visas, issuing tickets, hotel and transportation (local & abroad). Formatting information for internal communication – memos, emails, meeting invitations and presentations Scheduling and attending meetings, creating agendas and taking minutes. Working closely with the HR and marketing team in the employer branding activities. Handling employee benefits that are provided by the company through the administration department such as: Prophet Mohamed birthday sweets for employees.

Education and/or Experience

Bachelor degree preferably in a related field. 3+ years of professional experience in an administrative role. Proficiency in English. Written and verbal communication skills Attention to details Ability to work in teams Problem Solving skills Flexible team player willing to do what it takes to get the job done and adaptable Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems Time-management skills and the ability to organize and coordinate

Skills