Executive Assistant (Office Manager)

Ref: EAOM2018 -

Responsibilities

The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the office. The Executive Assistant/Office Manager reports directly to the CEO and will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently and smooth running of our company’s offices and contributes in driving sustainable growth. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Executive Assistant duties: Assists the CEO with daily administrative duties. Organizes meetings, functions, and conferences internal and external. Be present and report all executives’ meetings while taking meeting minutes. Organizes and coordinate all executives travel and accommodation arrangements/appointments. Dealing with incoming email, faxes and post, often corresponding on behalf of their manager. Develop all needed reports to be submitted to the executives. Office Management duties: Perform receptionist duties when needed. Liaising with staff and partners. Assist colleagues whenever necessary. Devising and maintaining office systems, adhesion to policies and procedures. Prioritizing workloads Manage and track office budgets. Track stocks/inventory of office supplies and place orders when necessary. Maintain and repair all infrastructures, landlines, electricity, lightning and air conditioning issues..etc Ensure the frequent cleaning, hygiene and maintenance to maintain company's image.

Education and/or Experience

Experience and Education: Bachelor degree or equivalent qualifications. Strong organizational skills that reflect ability to perform and prioritize multiple tasks. Excellent attention to detail. 1 - 3 of proven previous experience. Perfect English is a must. Correspondence and communication skills

Skills

Cope with a substantial amount of responsibility. Highly organized and flexible. Ability to deal with competing deadlines, complex issues and sometimes challenging situations and behaviours. Ability to retain confidentiality. Familiarity with office management procedures and basic accounting principles. Strong interpersonal skills and the ability to build relationships. Proficiency in Windows, including MS/Google Apps Word/Docs, Excel/Sheets and PowerPoint/Slides. Ability to work independently and with professional discretion. Excellent writing, editing, grammatical, organizational, and research skills. Ability to work with a broad range of people. Excellent time-management, and problem-solving skills. Able to simplify complex problems. Problem solving skills. Making sure that the right things happen at the right time and cost.